When setting up a company in Japan, the local legislation does not impose for a company secretary to be appointed. However, many companies choose to name one.
In a Japanese business, there is no legal position which corresponds to that of a company secretary. However, this position is similar to the head of the general affairs department (soumu-bucho).
This position is commonly occupied by an executive who often may act as a director. The general affairs department handles shareholders and internal matters of the business, such as organizing the yearly shareholders’ meetings, the board meetings and so on.
Our company formation consultants in Japan can assist you in providing company secretary services in Japan, upon request.
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Company secretary services in Japan
Our Japan company formation firm offers company secretary services in Japan which may cover:
• Organizing the board of directors meetings;
• Organizing the yearly shareholders’ meetings and the approval of the financial status;
• Updating the company registration matters, for example, the change of a business address;
• Registration with the Legal Affairs Bureau;
• Assistance in obtaining the company certificate of registration;
• The yearly publication of the financial statements.
Other roles of a company secretary in Japan
A company secretary in Japan may provide other services as well, especially in small companies. These other services may include:
- • Other administrative responsibilities: like insurance and pensions and managing the premises of the business;
- • Some legal matters: advising the directors about their responsibilities and making sure they comply with the articles of association and the other legislations, like data protection, safety and health;
- • Other responsibilities: our company registration representatives in Japan can provide further details on what these other responsibilities might consist of.
If you need to know more about the type of Japanese corporate secretary services we offer, we invite you to get in touch with our friendly company formation executives in Japan.
If you are interested in other matters, such as immigration to Japan, our team can answer your questions about visas, residence permits, permanent residence, and acquiring citizenship. Foreign nationals who choose to follow the naturalization route should also know that they will renounce their current nationality in order to become Japanese citizens. Our team can give you more details.